FAQs

 


General information on the project

  • What is the Intra ACP Mobility Scheme
  • The intra-ACP academic mobility scheme promotes cooperation between higher education institutions (HEIs) and supports mobility in Africa, the Caribbean and the Pacific (ACP) regions. The programme aims to increase access to quality education that will encourage and enable ACP students to undertake postgraduate studies, and to promote student retention in the region along with mobility of staff (academic and administrative), while increasing the competitiveness and attractiveness of the institutions themselves.
  • What is the BULA Project
  • Building University Links for Action (BULA): Scholarship scheme funded with the support of the European Commission for you to study Masters, Masters Exchange, PhD & PhD Exchange at selected institutions in the Pacific region.
  • Which is my home institution?
  • If you are a student, the home institution is the one where you have obtained your diploma, which endows your eligibility to apply to the BULA Project. If you are a teacher or a staff member, the home institution is the one where you work (full-time) or where you have any kind of contract, which endows your eligibility to apply for the BULA Project.
  • Which is my host institution?
  • The host institution is the partner university where the applicant wants to develop his/her study/work programme within the BULA Project.
  • What is a Target Group?
  • Target Groups are defined by the European Agency responsible for the Erasmus Mundus Project management . The Consortium is responsible for assuring the respect for these definitions. In order to decrease the chance of error by the applicants, the coordination has defined a group of questions addressed to the applicants immediately before starting to fill in the application form. The answers to those questions will determine which Target Group the applicant belong to.

    Target Group I
    - To be enrolled, be associated or work (full time) in one of the partner institutions of the BULA project at the time of application.

    Full Master: Applicants for full master must have a formal link to one of the partner institutions of the Consortium and have its formal support for the application (the letter of support must be included as an annex in section 10).

    PhD (mobility): PhD students going to undertake a mobility period under the scholarship must be enrolled as regular students in a PhD programme in one of the partner institutions of the Consortium in a field of study related to one of the fields of research available in the host institution and have their formal support for the application.

    Academic staff: Applicants currently working as professors with a full time contract in one of the partner institutions of the Consortium supporting their application.

    Administrative staff: Applicants currently working with a full time contract in one of the partner institutions of the Consortium supporting their application.

    Target Group II
    - To be enrolled in an associate partner institution (or in other institution outside the Consortium) of one of the eligible Pacific or Caribbean countries or have a degree awarded by an institution of one of the eligible Pacific or Caribbean countries.

    Full Master: Applicants must have finished their undergraduate degree in an institution of the eligible Pacific or Caribbean countries and not be enrolled or working in one of the partner institutions of BULA Consortium.

    Target Group III - To be national of one of the eligible Pacific or Caribbean countries for BULA Consortium and be in a particularly vulnerable situation for social, economic or political reasons. For example:
    1) Have a refugee status or be beneficiary of asylum (international or according to the national legislation of the host countries);
    2) Have been object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual orientation reasons;
    3) Belong to an indigenous population targeted by a specific national policy or be an Internally Displaced Person (IDP);

    Full Master: Applicants must have a degree in or have a formal link to an institution of one of the eligible Pacific or Caribbean countries and be in a particularly vulnerable situation (abovementioned).
  • What does force majeure" stand for?"
  • Force majeure is an unpredicted or exceptional event or situation, beyond our control, that prevents from accomplishing the demands within the BULA Project, despite all the diligences. Malfunctioning of materials or equipment, delays, labour disagreements, strikes or financial difficulties cannot be considered as force majeure.

Eligibility

  • Can the BULA scholarship holders receive other scholarships from other European programmes?
  • No, there cannot be double European financing. Being so, the BULA scholarship holders who are already benefiting from a European Union scholarship, cannot receive any other kind of European financing.

    If the scholarship holder is benefiting from an additional support granted by another kind of financing (for example, a scholarship from a national entity of his/her home country and not European), he/she can benefit from both scholarships.
  • What are the eligible Pacific and Caribbean countries?
  • Caribbean: Antigua & Barbuda, The Bahamas, Barbados, Belize, Commonwealth of Dominican Republic, Grenada, Guyana, Haiti, Jamaica, St. Kitts & Nevis, Saint Lucia, St. Vincent & the Grenadines, Suriname, Trinidad & Tobago. Pacific: Cook Islands, Federated States of Micronesia, East Timor, Fiji, Kiribati, Nauru, Niue, Palau, Papua New Guinea, Republic of the Marshall Islands, Samoa, Solomon Islands, Tonga, Tuvalu, Vanuatu
  • Can I study at my Home University?
  • No. Within the BULA Project, it is prohibited for applicant to study in an institution in their home country; or one that has awarded them a Degree. This imposition is determined by the Erasmus Mundus Programme guidelines, defined by the EACEA (Education Audiovisual and Culture Executive Agency), European Agency responsible for the implementation of the Erasmus Mundus Programme.
  • I am a student from an eligible Pacific/Caribbean country but I do not belong to any institution of the Consortium. Can I still apply?
  • Yes. If your home institution is in one of the eligible Pacific /Caribbean countries and does not belong to the BULA Consortium, you may be eligible for Target Group II or III.
    All interested applicants must read the Guide for applicants" and follow all the necessary steps to formalize the online applicant (for more information.
    "
  • I am academic/administrative staff from an eligible Pacific/ Caribbean country but I do not belong to any institution of the Consortium. Can I still apply?
  • Unfortunately, academic or administrative staff not working in an institution of the BULA Consortium is not eligible to apply.
  • Do I need to speak the teaching language of the host institution?
  • The Programme guidelines determine that the applicants must have enough knowledge of the teaching language of the institutions they want to apply to. Being so, that means that if the teaching language is English, regardless of the country offering the study programme, it is enough that the applicant has adequate knowledge of English in order to be eligible.

    The applicant must follow that condition and include, when required, the document that proves the demanded linguistic knowledge under penalty of considering the application not eligible.

    As a result, it is extremely important that the applicant checks attentively all the available information about the institution to which he/she intends to apply to, as well as the specific requirements, namely in what concerns the linguistic knowledge. The applicant can easily access that information through the consultation of the academic offer available at the Consortium website and, more importantly, through the direct contact (preferential) with the contact person of the host institution to which he/she intends to apply to.

    The applicant shall never submit an application for a study/work programme if he/she does not have enough knowledge of the teaching/work language of the programme he/she intends to undertake.

Application

  • Is there a minimum or maximum age in order to apply to the BULA Project?
  • The guidelines defined by the European Agency responsible for the Erasmus Mundus Programme implementation do not establish any minimum or maximum age as an eligibility criteria. Any person, regardless his/her age, can submit his/her application.

    It is important to note that all eligibility criteria mentioned in the available information at the consortium's website and in the produced dissemination material (leaflets, posters and guidelines for applicants) are the minimum established by the partnership's coordination. This means that every home institution can define more restrictive criteria, which will be applicable only to their applicants. Being so, it is crucial that the applicant does an attentive reading of the guidelines for applicants and other informative material made available by the coordination and, at the same time, to do a direct contact with the contact people at the home and host institutions, who are responsible for the BULA Project management.
  • Which application form shall I fill in?
  • You must fill in the online application form . The coordination will not accept applications in paper format (originals sent by mail) nor applications sent by e-mail. All applicants must access the online application form, fill in all the required fields, scan the required documents and submit the application.

    For security reasons, the applicant' session expires if you spend some time without making any kind of action. Therefore, we advise you to frequently save the application form you are filling in.

    Any mistake during this procedure is of the applicant's entire responsibility and will result in his/her immediate exclusion of the application process.

    We advise you to contact with the home and host institutions (when applicable) in order to confirm which are the compulsory documents and information. The non inclusion of a required document or information will result in the invalidation of the application.
  • Do I have to necessarily choose three different institutions? After concluded the selection process, can I choose another host institution?
  • No, it is not mandatory to choose three different institutions. However, in order to considerably enhance the chances of being selected, the coordination advises all applicants to include more than one host institution.

    After concluded the selection process, applicants cannot choose another host institution.

  • Can I choose several courses in the same host institution?
  • No. Applicants can select up to 3 host institutions, but they can only choose one course per host institution.
  • Does it need to exist a cooperation agreement between my home and host institutions in order for me to apply?
  • No, it is not necessary to exist a previous bilateral cooperation agreement between the home and host institutions.
  • When filling in the application form, shall I define straight away the subjects/courses I intend to attend?
  • In case of full master mobility flows, when filling in the application form, applicants must immediately define, in a precise way, the course they intend to undertake. It is important to take into consideration the demanded requirements by the host institution for a certain course, namely academic records, prior instruction, course objectives, teaching language and all criteria that can determine the success, or not, of the application. Applicants who reveal to have a prior knowledge of the course (possible through available documents and information) have more chances of submitting a successful application.

    In the case of doctorate mobility flows, further to the prior training, the applicant must take into consideration the course in which he/she is enrolled in, since he/she must be sure that his/her home institution will academically recognize the studies undertook abroad, the academic offer of the host institutions and how they adequate to the research that the applicant is developing. Being so, in order to get a successful application, we strongly advise a previous contact with the Host Institution, particularly with a teacher who is working in the same study area and can receive the applicant in case he/she is selected.

    In the case of academic and administrative staff, the applicant needs to define straight away his/her objectives, mentioning the kind of work he/she wants to develop taking into account Consortium's main goals:
    o Active participation in teaching/daily life office activities;
    o Research activities that may involve joint research projects;
    o Implementation of new cooperation activities such as bilateral agreements for mobility implementation, joint co-supervision agreements, joint supervision of master/PhD thesis(...);
    o Participation in seminars, workshops on relevant topics for the cooperation of both universities;
    o Development of joint curricula (eg. creation of double or joint degrees);
    o Expansion/creation of local and regional management and organizational structures, namely IOs, research groups, etc.;
    o Implementation of tools to allow a more dynamic academic structure of ACP HEIs
    o Create synergies among the EU higher education system and ACP partners through the use of ECTS, Diploma Supplement, among others.
  • By filling in the application form, shall I define straight away the work/research programme which I intend to develop?
  • Yes. It is very important to define it since the moment of application, as it demonstrates that you have carefully thought about the kind of work you want to carry out and how this work/research can determine your personal evolution. It also contributes to the institutional relations (home and host institutions) and also to the impact of the project in the involved Pacific/Caribbean countries.
  • Do I need a support letter from my home/host institution in order to submit my application?
  • In the case of Target Group I applicants, in order for the application to be considered eligible, applicants must always submit a support letter of their home institution.

    Not submit a letter of support of an institution together with the application will determine failure to comply with the formal requirements of the application and will result in the immediate exclusion of the applicant.

    Target Group II or III applicants must also submit letter of support, regardless the institution is member of the Consortium or not. It won't be necessary to submit a letter of support of the host institution.
  • I will only finish my degree after the deadline for applications. Can I still apply?
  • No. The applicant must reunite all the necessary requirements in order to undertake his/her study/work period.

    Full master applicants must have concluded their bachelor degree in a Pacific/Caribbean institution in the moment of application, under penalty of exclusion. It is mandatory to submit (upload) the corresponding diploma, course conclusion certificate or an equivalent official document (signed and stamped) issued by the applicant's home university. The non presentation of this document implies the immediate exclusion of the application.

    PhD mobility applicants must be mandatorily enrolled in a doctoral programme at their home institution in the moment of application. This enrolment must be confirmed by submitting (upload) an official document (signed and stamped) issued by the applicant's home university. The non presentation of this document implies the immediate exclusion of the application.

    Academic and administrative must work (full time) at a home institution of the Consortium in the moment of application. This situation needs to be confirmed through the submission (upload) of an official document (signed and stamped) issued by the applicant's home institution. The non presentation of this document implies the immediate exclusion of the application.
  • Which are the evaluation criteria?
  • In accordance to the established guidelines of the Erasmus Mundus Programme, the Consortium has defined common application, selection and admission criteria, which will be used by all partners. The applications' qualitative evaluation is based in very specific criteria, such as:
    o Very good/excellent academic results in the field of study/research;
    o Submitted proposal in the fields of study considered as priority by the Pacific/Caribbean countries/partners;
    o Applicant's academic potential;
    o Mobility proposal impact at individual, institutional and regional levels;
    o Level of language proficiency in order to successfully complete the proposed mobility;
    o Motivation;
    o Recommendations;
    o Work/research experience and professional qualification;
    o Cross-cutting related issues (gender balance, equal opportunities, being part of a vulnerable group).
    These criteria ensure the transparency of the selection process and the same treatment for all the applications.
  • Where can I obtain further information about the different steps to be followed in order to officialise my application?
  • All the information about the several steps to be followed in order to formalize the application is available at the Guidelines for applicants"(incluir link. All applicants must read these guidelines very carefully in order to be completely acquainted with the application requirements and criteria. If there are doubts that the guidelines cannot elucidate, the applicants can contact the Project's coordination (bula@usp.ac.fj )
  • Can I send my application by mail, fax or e-mail?
  • No. All applications must be submitted online through the project's website (incluir link formul├írio) . Under no circumstance any other kind of application (mail, fax, e-mail, letter or in person) will be accepted.
  • I do not have all the documents required by the application. Can I finish my application?
  • No. The application form can only be finalized after all the required information are provided in the respective fields and upload all scan required documents. Any mistake made by the applicant when filling in the application form or the lack of any required document will result in the immediate exclusion of the application.

    If the applicant scans a wrong or blank document in a way that the system allows the submission of the application form, the partnership will immediately invalidate the submitted application and it will immediately be excluded of the application process.
  • How will the applicants be selected?
  • The selection process comprehends the following phases:
    For applicants from partner or associate institutions:
    1. Validation of applications by the applicants' home institution. This validation implies:
    o Careful analysis of all the information given by the applicant in the application form
    o Verification that the applicant fulfils the general eligibility requirements defined by the Erasmus Mundus Programme (for further detail, please see question 35)
    o Verification that the applicant fulfils the internally established requirements by the home institution for the mobility
    o Verification of the host institution required documents andtheir veracity
    o Verification that the applicant has not submitted several applications
    o Support of the home institution regarding the mobility proposal
    In this validation process, if the applicant does not fulfil any of the general or specific home/host institution requirements, his/her application will immediately be invalidated by the home institution and will not be evaluated by the host institution.
    If all information and documents included are real and all the requirements were fulfilled, the home institution will validate the applications.
    2. Analysis and acceptance, by the host institution, of the validated applications. This process implies:
    o Careful analysis of all the information given by the applicant in the application form
    o Verification that the applicant fulfils the general eligibility requirements defined by the Erasmus Mundus Programme
    o Verification that the applicant fulfils the internally established requirements by the home institution for the mobility
    o Verification of the host institution required documents
    o Verification that the applicant has not submitted several applications
    o Support of the host institution regarding the mobility proposal

    For applicants from non partner and non associate institutions:
    1. Validation of applications by the applicants' first selected host institution. This validation implies:
    o Careful analysis of all the information given by the applicant in the application form
    o Verification that the applicant fulfils the general eligibility requirements defined by the Erasmus Mundus Programme (for further detail, please see question 35)
    o Verification that the applicant fulfils the internally established requirements by the home institution for the mobility
    o Verification of the host institution required documents andtheir veracity
    o Verification that the applicant has not submitted several applications
    o Support of the proposed mobility by an institution of an eligible Pacific/Caribbean country for the BULA Project
    In this validation process, if the applicant does not fulfil any of the general or specific requirements, his/her application will immediately be invalidated by the host institution selected as first option and will not be evaluated by other host institutions.
    If all information and documents included are real and all the requirements were fulfilled, the host institution will validate the applications.

    2. Analysis and acceptance, by the host institution, of the validated applications. This process implies:
    o Careful analysis of all the information given by the applicant in the application form
    o Verification that the applicant fulfils the general eligibility requirements defined by the Erasmus Mundus Programme (for further detail, please see question 35)
    o Verification that the applicant fulfils the internally established requirements by the host institution for the study/work plan selected by the applicant
    o Verification of the host institution required documents
    o Verification that the applicant has not submitted several applications
    o Support of the host institution regarding the mobility proposal

    Target Group III (see definition on question 10):
    1. Validation of applications by the co-coordinating institution. This validation implies:
    o Careful analysis of all the information given by the applicant in the application form
    o Verification that the applicant fulfils the general eligibility requirements defined by the Erasmus Mundus Programme (for further detail, please see question 35)
    o Verification that the applicant fulfils the internally established requirements by the home institution for the mobility
    o Verification of the host institution required documents andtheir veracity, namely the document that verifies its belonging to TG III
    o Verification that the applicant has not submitted several applications
    o Support of the proposed mobility by an institution of an eligible Pacific/Caribbean country for the BULA Project
    In this validation process, if the applicant does not fulfil any of the general or specific host institution requirements, or he/she doesn't refer that he/she belongs to TG III, his/her application will immediately be invalidated by the coordinating institution and will not be evaluated by other host institutions.
    If all information and documents included are real and all the requirements were fulfilled, the host institution will validate the applications.

    2. Analysis and acceptance, by the host institution, of the validated applications. This process implies:
    o Careful analysis of all the information given by the applicant in the application form
    o Verification that the applicant fulfils the general eligibility requirements defined by the Erasmus Mundus Programme (for further detail, please see question 35)
    o Verification that the applicant fulfils the internally established requirements by the host institution for the study/work plan selected by the applicant
    o Verification of the host institution required documents
    o Verification that the applicant has not submitted several applications
    o Support of the host institution regarding the mobility proposal
  • I forgot my password. How do I recover it?
  • In the Scholarship holders" section there is an option to obtain a new password, through the "Forgot your password?" link . If you have difficulties in this procedure, you must directly contact the coordination. However, it is important to take into account that, for security reasons, the coordination cannot provide passwords by telephone, but only through the e-mail indicated in the application form. In case this field is not filled in, the coordination cannot send you the password.

    "
  • What does the support by the home institution mean?
  • This support is given through the issue of a supporting letter by a professor from the institution the applicant has a formal link with. In case of students applying to an exchange mobility period, the letter should be written by the responsible person at the institution for granting academic recognition.

Academic issues

  • Am I going to receive any diploma or a degree from my host institution at the end of my mobility period?
  • The awarding of a degree by the host institution will rely on the type of mobility of each scholarship holder.


    Scholarship holders willing to undertake a full master in a Partner institution will obtain a master diploma issued by that institution - in the same conditions they are issued for national students - after the end of their studies.

    PhD scholarship holders undertaking a mobility flow in a partner institution will have this period recognized by their home institution. This home institution will be the only one issuing the diploma, since they will conclude their studies at it.


    The Consortium's coordination has determined that a Declaration of Participation will be issued at the end of the mobility flow to be sent to all scholarship holders.

    In the same way, the coordination will make available a Participation Diploma in the project's website, so that the Consortium Partner Institutions can print it and deliver it to the scholarship holders who wish to have one at the end of their mobility flow.
  • Which courses and/or activities can I choose to enrol at a host institution?
  • The available scholarships within the BULA Project are the following: Full Master (12/24 months): monthly allowance is EUR600; PhD (10 months): monthly allowance is EUR900; Academic and Administrative staff (1 month): monthly allowance is EUR1000. The academic offer is available in the Project's website.

    It is possible that the host institutions do not have all the eligible study areas. As a result, it is advisable an attentive reading of the information provided in the academic offer of each university, available at the Consortium's website.
  • Which are the consequences if I do not fulfil the mobility programme goals? Ex. Fail or non-execution of the programmed activities.
  • In the case of scholarship holders that do not satisfy the minimum established successfully (75% of the activity programme), the coordination will consult the European Commission and the Legal Department the procedure to follow.

Financial support

  • What kind of financial support will I receive if I am selected?
  • The BULA Project provides the following financial support to the scholarship holders:

    Monthly allowance (Masters 600EUR, PhD900EUR, Staff 1000EUR).

    Settling in Allowance equivalent to a months stipend, this oly for Masters and PhD.

    Plane return ticket between the scholarship holder's home city and his/her host country.

    Travel, health and accidents insurance during all the mobility period since the moment of departure and until returning to the home country.

    Tuition fees directly paid by the host institution for mobility flows with a 10 month or superior duration.
  • Do I have to pay tuition fees?
  • The host institutions can demand the payment of tuition fees for mobility flows with a duration equal or superior to 10 months. Tuition fees will be directly paid by the coordinating Institution to the host institution. Mobility flows with duration inferior to 10 months are subject to a fee waiver.

    In any circumstance shall the host institutions demand the payment of a higher amount of tuition fees than that above indicated or claim to the scholarship holders its payment.

    It will be only possible to require the scholarship holders to pay small additional fee also charged to national students, such as library extra funds, student unions, laboratory consumables, etc.
  • What can happen if the travel costs are higher than the Consortium budget?
  • The Consortium has been in touch with several travel agencies in order to obtain the best tariffs for each mobility type. Considering that some travels can be under the foreseen budget, the Consortium will do an integrated management of the budget in order to cover all the travel related expenses
  • Am I going to benefit from medical assistance during my mobility period (health insurance)?
  • Yes. All scholarship holders are covered by a health insurance during all the duration of their mobility period. This insurance covers the majority of the medical problems, except chronicle diseases or treatments which are made because of a pre-existing disease (previous to the mobility flow). All the medical cover details, the places where the scholarship holders must go to and the reimbursements for each kind of medical assistance are described in the insurance certificate that is sent to each scholarship holder at the very beginning of their mobility. Further information about the foreseen coverage can be consulted in the following link: .

Mobility flows: preparation and implementation

  • How and when shall I require for the issuing of my visa?
  • The selected applicants must require for their visa, which will correspond to the type of mobility to which they were accepted. Scholarship holders shall contact the partner institution immediately after the Consortium's coordination formal communication in which is stated that the applicant was effectively selected to undertake a mobility flow within the BULA Project.

    Scholarship holders must reunite as soon as possible all the required immigration documents, by contacting the listed contacts for partner institution, applicants can be advised on the requirements documents for a visa or study permit. Any obstacle found in this contact must be immediately reported to the Consortium's coordination, which will support the applicant in all the procedures.

    Full master students must possess a valid passport for two or more years in the moment they require the visa issuing so as to avoid any difficulty may arouse in the visa issuing.

    Please be aware that the visa can take 2 months or more to be issued, so we strongly advise to the applicants to contact the partner institution immediately after the formal communication of acceptation by the Consortium coordination.
  • Which services and support will I have at my host institution?
  • The Consortium partner institutions have the responsibility of providing all the necessary support to BULA scholarship holders. This support includes, among others:
    o Documents for visa issuing;
    o Support in the search of accommodation (hall of residence, shared flats, rooms, family houses, other;
    o Language courses;
    o Integration activities;
    o Monitoring actions and mobility quality assessment;
    o Provide the scholarship holders with adequate work/study/ research conditions;
    o Inform about the host country's cost of life and culture.

    The kind of support provided by each institution regarding every aspect above mentioned may differ, so it is strongly advisable that students do a previous reading of the detailed information concerning this subject. This information is available in each institution's academic offer . Considering the importance that every aspect above mentioned has for the development and success of the mobility flows, it is advisable that the reading is made when the student decides which host institution he/she wants to attend. If there is any doubt regarding the provided information, applicants must directly contact the institution which they are interested to attend.
  • Which is the procedure and what warranties can I have regarding accommodation in the host city?
  • There are no guarantees regarding the type of accommodation the applicant can find in his/her host institution. What we can assure is that all the Consortium institutions have committed to provide all the necessary support to the applicants regarding accommodation, although this may differ between countries and between institutions.